Start with the host coalition

Identify the local organisation that can credibly convene the sector. Clarify who owns the bid, who will commit resources and how partners will make decisions.

Build a deliverable proposition

Match the event’s requirements to venues, hotel capacity, transport and the delegate experience. State assumptions clearly, and obtain supplier commitments before presenting them as confirmed.

Make the legacy specific

Define what remains after delegates leave: professional connections, local supplier participation, skills activity or a continuing sector platform. Assign responsibility for delivery.

Plan beyond the bid decision

Map inspections, presentations, follow-up and handover into event operations. A successful bid needs a delivery team ready to turn commitments into an event.